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8142 Board Member Communications

Adoption Date: 02/26/2004
8000 - Internal Board Policies
8142 Board Member Communications

In accordance with law, the Board of Education shall conduct its deliberations and voting upon resolutions and policies only during a duly convened public meeting. Board members may, however, confer with one another regarding school district business by telephone, via mail or electronic mail as long as such communications do not consist of deliberation on school district business or result in a collective decision. The use of telephone conference calls, instant messaging or communications in a chat room among a quorum or more of the members of the Board of Education for deliberation or decision making regarding school district business is strictly prohibited.

Board members should assume that all e-mail communications may be subject to disclosure pursuant to the Freedom of Information Law and are subject to the records retention requirements of the School District. Therefore, e-mail communications between and among Board members may be used for housekeeping purposes, including but not limited to communicating agenda items, meeting times or dates, requesting or communicating factual information, information analysis, etc. The Board prohibits the use of e-mail by Board members for communicating information or making inquiries regarding District personnel, contractors, or students.