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3640 Claims Auditor

Adoption Date: 4/20/2006,  
Reviewed: 10/20/2014
3000 - Business and Non-Instructional
Non-Instructional Operations
3640 Claims Auditor

The Board of Education will designate and appoint a Claims Auditor for the District annually. The Claims Auditor will serve at the pleasure of the Board and shall report directly to the Board.

The Claims Auditor may not be a member of the Board of Education, the District Clerk, the District Treasurer, the Superintendent of Schools or other official of the District responsible for business management, the designated purchasing agent and/or clerical or professional personnel directly involved in the District’s accounting and purchasing functions.

The Claims Auditor shall be responsible for formally examining, allowing or rejecting all accounts, charges, claims or demands against the District. The auditing process should determine that:

  1. the proposed payment is for a valid and legal purpose;
  2. the obligation was incurred by an authorized District official or employee;
  3. the items for which payment is claimed were, in fact, received or, in the case of services, were actually rendered;
  4. the obligation does not exceed the available appropriation and;
  5. the submitted voucher is in proper form, mathematically correct, does not include previously paid charges and is in agreement with the purchase order or contract upon which it is based. 
The Claims Auditor shall provide periodic written reports as may be requested by the Board.

Policy References: §§1604(35); 1709(20-a); 1724; 2509; 2526; 2554(b), Education Law 8 NYCRLR § 170.2