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3325 Expense Reimbursement

Adoption Date: 1/5/2006,  Reviewed: 9/29/14 
3000 - Business and Non-Instructional
3325 Expense Reimbursement
Regulation Info: 3325R 

School district employees, officials and members of the Board of Education will be reimbursed for reasonable, actual and necessary out-of-pocket expenses, which are legally authorized and incurred while traveling on school-related activities.

Only expenses necessary for the purpose of travel shall be reimbursable. Transportation costs such as taxicabs are allowable only for essential transportation. Mileage will be paid at the rate fixed by the Internal Revenue Service for business travel. Tax exemption certificates shall be issued and utilized as appropriate.

The Superintendent shall determine, in the first instance, whether attendance by District staff at any conference or professional meeting is in the best interest of the District and eligible for reimbursement of expenses under this Policy.

To obtain reimbursement, the claimant must complete and sign an expense voucher, attach all receipts or the expense documentation, together with a copy of the approved conference attendance request form and evaluation report (if required), and submit the same to the appropriate administrator. After such claim has been audited and allowed, a reimbursement shall be issued.

The Superintendent shall establish regulations concerning expense reimbursement, which shall be reviewed annually and revised as appropriate.